Bespoke Practitioners Ltd, the owner and provider of this Website. Bespoke Practitioners Ltd takes
Data collected by us or provided by you in relation to your use of the Service and/or Website.
Definitions and interpretation
collectively all information that you submit to
Bespoke Practitioners Ltd via Referral Forms,
Screening Tools for Therapy, emails, telephone calls
and the Website. This definition incorporates, where
applicable, the definitions provided in the Data
Data Protection Laws
any applicable law relating to the processing of
personal Data, including but not limited to the
Directive 96/46/EC (Data Protection Directive) or the
GDPR, and any national implementing laws,
regulations and secondary legislation, for as long as
the GDPR is effective in the UK;
the General Data Protection Regulation (EU)
Bespoke Practitioners Ltd, or us
Bespoke Practitioners Ltd, a company incorporated in
England and Wales with registered number 10769795
whose registered office is at Bespoke Practitioners,
Harwich House, Mayflower Grounds, Main Road,
Essex, CO12 4AJ; Other Therapy Venues applicable
User or you
any third party that refers to Bespoke Practitioners
Ltd for service and/or accesses the Website and is not
either (i) employed by Bespoke Practitioners Ltd and
acting in the course of their employment or (ii)
engaged as a consultant or otherwise providing
services to Bespoke Practitioners Ltd and accessing
the Website in connection with the provision of such
the website that you are currently using,
www.bespokepractitioners.co.uk, and any subdomains
of this site unless expressly excluded by their
own terms and conditions.
a. the singular includes the plural and vice versa;
c. a reference to a person includes firms, companies, government entities, trusts and partnerships;
d. “including” is understood to mean “including without limitation”;
e. reference to any statutory provision includes any modification or amendment of it;
- For purposes of the applicable Data Protection Laws, Bespoke Practitioners Ltd is the “data controller”. This means that Bespoke Practitioners Ltd determines the purposes for which, and the manner in which, your Data is processed.
- We may collect the following Data, which includes personal Data, from you:
b. contact Information such as email addresses and telephone numbers;
c. Any information that a customer gives regarding to their enquiry.;
How we collect Data
- We collect Data in the following ways:
a. data is given to us by you; and
b. data is collected automatically.
Data that is given to us by you
- Bespoke Practitioners Ltd will collect your Data in a number of ways, for example:
a. when you contact us through the Website, by telephone, post, e-mail or through any other means;
b. when you use our professional services;
c. referrals received with the written consent of the client, such as through Education Settings, Health Organisations, Charities, Social Care and Business Associates whereby a contract is in place;
Data that is collected automatically
- To the extent that you access the Website, we will collect your Data automatically, for example:
a. we automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation, and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.
Our use of Data
- Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our service to include use of the Website. Specifically, Data may be used by us for the following reasons:
a. internal record keeping;
b. improvement of our products / services;
c. contribution towards client’s health and/or education records;
- We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed “Your rights” below).
Who we share Data with
- We may share your Data with the following groups of people for the following reasons:
a. our employees, agents and/or professional advisors – to process personal information to carry out duties as a Multi-Disciplinary Team and to obtain professional advice;
b. relevant authorities – to maintain accounts and records within the strictest confidence, to adhere to Safeguarding Policies, registration requirements by affiliated professional bodies and legal requirements for professional practice;
Keeping Data secure
- We will use technical and organisational measures to safeguard your Data, for example:
a. access to your account is controlled by a password protected and encrypted data that is unique to service.
b. we store your Data on secure servers.
- Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address: email@example.com.
- If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
- Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.
- You have the following rights in relation to your Data:
a. Right to access – the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is “manifestly unfounded or excessive.” Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.
b. Right to correct – the right to have your Data rectified if it is inaccurate or incomplete.
c. Right to erase – the right to request that we delete or remove your Data from our systems, which is determined by the legal responsibility regarding client-records.
d. Right to restrict our use of your Data – the right to “block” us from using your Data or limit the way in which we can use it.
e. Right to data portability – the right to request that we move, copy or transfer your Data where applicable.
f. Right to object – the right to object to our use of your Data including where we use it for our legitimate interests where applicable.
- To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: firstname.lastname@example.org.
- If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner’s Office (ICO). The ICO’s contact details can be found on their website at https://ico.org.uk/.
- It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.
Links to other websites
Changes of business ownership and control
- We may also disclose Data to a prospective purchaser of our business or any part of it where applicable.
- In the above instances, we will take steps with the aim of ensuring your privacy is protected and would not share client records without certainty of change of management.
- Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
- This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.
01 August 2018